Jencons Enterprises Limited (“Jencons,” “we,” “us,” or “our”) is a registered and licensed construction, civil engineering, solar energy, and waterworks company operating under the laws of the Republic of Kenya (Reg. No. BN/2012/165170). We are committed to protecting the privacy and personal data of everyone we interact with — website visitors, prospective and existing clients, tender and procurement contacts, site personnel, job applicants, and subcontractors.
This Privacy Policy explains what information we collect, why we collect it, how it is used and shared, how long we keep it, the measures we take to keep it secure, and the rights available to you under the Kenya Data Protection Act, 2019 (“the Act”) and its associated regulations.
On This Page
- Information We Collect
- How We Use Your Information
- Legal Basis for Processing
- How We Keep Your Information Secure
- Data Sharing & Disclosure
- Data Retention
- Your Rights
- Site Photography, CCTV & Aerial Imagery
- Cookies & Website Analytics
- Children’s Privacy
- Third-Party Links
- Changes to This Policy
- Contact Us & Data Protection Queries
1. Information We Collect
The type of information we collect depends on how you interact with us:
Website Visitors
When you browse this website, we may automatically collect limited technical information such as your IP address, browser type, device type, pages visited, and referring website, gathered through standard server logs and essential cookies described in Section 9.
Enquiries & Quote Requests
When you submit our contact or quote request form, we collect the information you provide directly — typically your name, organization, email address, phone number, project location, and message content.
Tender, Procurement & Institutional Clients
As a contractor to government ministries, public universities, NGOs, and private developers, we collect information submitted as part of tender documentation, procurement communications, contracts, and correspondence, which may include official contact details, organizational registration information, and authorized representative details.
Site Personnel, Contractors & Suppliers
For active project sites, we collect information necessary for site access control, health and safety compliance, and payment processing, including names, national ID or contact details of site workers, subcontractors, and suppliers engaged on a project.
Job Applicants
If you apply for a position with Jencons, we collect the information contained in your application, including your CV, cover letter, qualifications, and references.
2. How We Use Your Information
We use personal information for the following purposes:
- Responding to enquiries, quote requests, and tender submissions
- Preparing proposals, contracts, and project documentation
- Managing site access, health and safety compliance, and payroll for engaged personnel
- Processing supplier and subcontractor payments and invoicing
- Complying with statutory obligations to the National Construction Authority (NCA), EPRA, the Ministry of Water & Sanitation, and other regulatory bodies
- Evaluating job applications and maintaining recruitment records
- Improving the functionality, security, and content of this website
- Communicating updates relevant to an ongoing project or engagement
We do not sell, rent, or trade personal information to third parties for marketing purposes.
3. Legal Basis for Processing
We process personal data in accordance with the Kenya Data Protection Act, 2019, relying on one or more of the following lawful bases:
- Consent — where you have knowingly submitted information through a form on this website
- Contractual necessity — to perform a contract with a client, supplier, or subcontractor
- Legal obligation — to meet regulatory, tax, licensing, or safety reporting requirements
- Legitimate interest — for site security, fraud prevention, and the general operation of our business, balanced against your rights and interests
4. How We Keep Your Information Secure
We take the security of personal and project information seriously and apply a layered approach combining technical, organizational, and physical safeguards:
- Encrypted transmissionThis website is served over HTTPS/TLS encryption, ensuring information submitted through our forms cannot be intercepted in transit.
- Access controlsPersonal and project data is accessible only to authorized personnel on a need-to-know basis, enforced through password-protected systems and role-based permissions.
- Secure physical recordsPrinted tender documents, contracts, and site personnel records are stored in access-restricted offices and locked cabinets at our Nairobi office.
- Staff confidentialityEmployees and subcontractors handling personal or client data are bound by confidentiality obligations and receive guidance on proper data handling.
- Vetted service providersThird-party providers we rely on, such as our website hosting provider, are selected for their own data protection and security standards.
- Backup & recoveryBusiness-critical records are regularly backed up, with recovery procedures in place to guard against accidental loss, hardware failure, or system compromise.
- Periodic reviewOur data handling practices are periodically reviewed and updated to reflect changes in our operations, technology, and applicable law.
5. Data Sharing & Disclosure
We do not sell personal information. We may share information with:
- Government ministries, agencies, and regulators, where required for tender compliance, licensing, or statutory reporting
- Subcontractors and suppliers engaged on a project, limited to information necessary to perform their role
- Professional advisors such as auditors, insurers, and legal counsel, where necessary for our business operations
- Payment processors and financial institutions, to process supplier and payroll transactions
- Law enforcement or regulatory authorities, where disclosure is required by law or to protect our legal rights
6. Data Retention
We retain personal information only for as long as necessary to fulfil the purposes outlined in this policy, including satisfying legal, accounting, tender, or contractual record-keeping requirements. Project and contract-related records are typically retained for the duration of the engagement plus a reasonable period thereafter for warranty, audit, and legal purposes. Enquiry and contact form submissions are retained only as long as needed to respond to and follow up on your request, unless you ask us to delete them sooner.
7. Your Rights
Under the Kenya Data Protection Act, 2019, you have the right to:
- Be informed of how your data is used
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data, subject to legal retention obligations
- Object to or restrict certain processing
- Withdraw consent previously given, at any time
- Lodge a complaint with the Office of the Data Protection Commissioner (ODPC), Kenya
To exercise any of these rights, please contact us using the details in Section 13. We will respond within the timeframes required by the Act.
8. Site Photography, CCTV & Aerial Imagery
As part of our construction and project management practice, we may capture photographs, video, CCTV footage, or drone/aerial imagery at active project sites for progress monitoring, quality assurance, safety compliance, and marketing purposes (including images used on this website and in project portfolios). Where such imagery may identify individuals, we take reasonable steps to obtain consent or to avoid capturing identifiable personal details, and CCTV systems on our sites are used strictly for safety and security monitoring in line with our Health, Safety & Environment (HSE) policies.
10. Children’s Privacy
Our services are directed at businesses, institutions, and adult clients. We do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so that we can remove it.
11. Third-Party Links
This website may contain links to third-party websites, including social media platforms. We are not responsible for the privacy practices or content of those external sites, and we encourage you to review their respective privacy policies.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or business operations. The “Effective Date” at the top of this page indicates when it was last revised. We encourage you to review this page periodically.
13. Contact Us & Data Protection Queries
If you have questions about this Privacy Policy, wish to exercise any of your data protection rights, or want to report a concern, please contact us:
- Email: office@jenconsenterprises.com
- Phone: +254 722 551055
- Address: Shirikwa House, 2nd Floor, Suite 2A, Kenneth Matiba Road (Formerly Accra Road), P.O. Box 16601-00100, Nairobi, Kenya
If you are not satisfied with our response, you may lodge a complaint with the Office of the Data Protection Commissioner (ODPC), Kenya.